Terms and Conditions

as of February 16, 2021


Definitions

The Nurse Practitioner Association of Nova Scotia (NPANS) is the official host of the Conference and hereafter referred to as “Organizer”.

Venue West Conference Services has been contracted by the Organizer and is responsible for registration services and hereafter referred to as “Conference Secretariat”

The General Terms and Conditions are valid for each attendee registered for the 11th ICN NP/APN Network Conference taking place virtually August 29 – September 1, 2021 (hereafter referred to as “Conference”). Any person is considered an attendee. The terms and conditions are also binding for group registrations.

CONFERENCE REGISTRATION
Registration Deadlines
Early Bird Registration ends May 31, 2021 – 11:59 PM Atlantic Time
Standard Registration ends August 9, 2021 – 11:59 PM Atlantic Time
Late registration starts August 10, 2021

Only fully completed registration forms will be accepted. The registration fee is based on the date of the receipt of the completed online registration as well as the payment in accordance with the deadlines mentioned above. The online registration can be completed by clicking the button “Submit” at the end of the form. Should a deadline be missed, the next applicable fee will be charged automatically. Registrations are not confirmed until payment is received in full.

If the maximum attendee capacity is reached, the Organizer reserves the right to refuse any registration or close the registration site early.

Eligibility
To be eligible to register for the Conference, attendees must be at least 18 years old. To be eligible for the student rate proof of student status needs to be uploaded upon registration. Delegates who wish to register at the LMIC rate have to currently live and study or work in a lower-middle or low-income country as recognized by the World Bank. Proof of nationality, student or work status is required upon registration.

Registration Fees
All registration fees are in Canadian Dollars. Canadian Delegates are subject to tax based on their province of residence. International delegates will not be taxed. The registration fee includes admission to the Scientific Sessions, the Meeting Hub and the Virtual Exhibition as well as full access to session recordings after conclusion of the event for a period of 6 months.

Language
The official Conference language is English. The conference organizers reserve the right to offer the official program and selected Scientific Sessions in French and Spanish, to be confirmed at a later date. It is not guaranteed that all sessions will be interpreted, and no refund will be offered for sessions held in one of the three languages only.

Group Registrations
Registrations for ten (10) or more attendees will be handled as a group booking. Please note that the Terms and Conditions stated in this document are applicable for each participant registered by a group. It is the group contact’s responsibility to ensure that each delegate is only registered once. Cancellations of duplicated registrations will be handled in accordance with the general cancellation policy.

Registration Confirmation / Payment Receipt
Registrations are confirmed by email when payment is received in full.

Registration Transfer
A handling fee of CAD $35 will be charged for every name change to an existing Conference registration. Attendees wishing to transfer their registration to another person, must contact the Conference Secretariat by email at [email protected] and provide contact details for the replacement including their registration ID that can be found on the confirmation email. Substitutions are accepted until August 10, 2021.

Certificate of Attendance
A Certificate of Attendance for regular delegates will be available after the Conference. Each participant should claim the recognition of the ICNEC or CPD credits to his/her own national authority.

METHODS OF PAYMENT
All registration fees must be paid by credit card (VISA or MasterCard), bank transfer, or EFT (Canadian bank accounts only). Any bank charges incurred (including non-sufficient funds (NSF) and credit card chargebacks for challenged registrations) must be paid by the sender and not the Organizer or the Conference Secretariat. Cheques will not be accepted.

Credit card is the preferred payment method and results in an instant confirmation of attendance. All transactions will appear on the credit card statement as a payment to Venue West Conference Services. Attendees who wish to pay by bank or e-transfer will receive an invoice by email. Invoices are payable within 30 days after receipt, or before the first day of the conference if the registration date is less than 30 days prior to the start of the conference.

e-transfer
Canadian bank account holders can choose to pay their registration fee by e-transfer sent to [email protected]

Bank Transfer
DESTINATION
Royal Bank of Canada
Toronto, Ontario, Canada
SWIFT CODE: ROYCCAT2

BENEFICIARY
Venue West Conference Services
PO Box 98144, Yaletown RPO
Vancouver, BC V6Z 2Z7
Canada

ACCOUNT NUMBER
Transit #: 05600
Account #: 1015569

BANK ADDRESS
Royal Bank of Canada
505 West Broadway
Vancouver, BC V5Z 1E7

CANCELLATION POLICY
Registration Cancellations
Cancellations are permitted until June 30, 2021. Registrants will receive a full refund less a CAD $100 administrative fee. Cancellations must be submitted in writing to the Conference Secretariat no later than the above date by emailing [email protected] If payment was previously made by bank or e-transfer, the notification must include all the relevant information regarding the bank account to which a possible refund may be remitted. Registrants wishing to cancel on or after July 1, 2021, will not be eligible for a refund, however, transfer of the registration to another delegate is acceptable. See >> Registration Transfer

Cancellation of the Conference
In the event that the Conference cannot be held or is postponed due to events beyond the control of the Organizer (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Organizer, the Conference Organizer cannot be held liable by registrants for any costs or losses incurred. Under these circumstances, the Organizer reserves the right to either retain the entire registration fee and to use it for a future Conference, or to reimburse the attendee after deducting costs already incurred for the organization of the Conference and which could not be recovered from third parties.

VIRTUAL EVENT POLICY
Login details to the virtual platform will only be provided to attendees who have paid for their registration in full. Login details will be sent approximately one week prior to the start of the conference. Sharing of login details to the virtual platform is prohibited as is viewing by more than the registered participant. Failure to comply with the above will result in access to the platform being denied. No refund will be issued.

It is the attendee’s responsibility to make sure their system complies with the requirements recommended by the Organizer and the Conference Secretariat and test their computers prior to the start of the virtual event. If a technical failure is the fault of the attendee, the attendee still has access to the recordings of the sessions after the conclusion of the event (refunds will not be provided).
If a technical failure is the fault of the service provider and the event is not able to be broadcasted as planned, the Organizer reserves the right to reschedule. If the attendee cannot participate in the rescheduled event live, they will be provided with a link to the recordings after conclusion, or they may request a prorated refund.

Data Protection and Sharing of Contact Details
Collection and processing of personal data will comply with the applicable data protection legislation.
The Organizer and the Conference Secretariat will only use the attendee’s personal information provided during the registration process to host, manage, and analyze attendee traffic and engagement during the Virtual Conference.

During the registration process, the attendee may have chosen to withhold permission to share their data with third parties (e.g., sponsors and exhibitors), however, when participating in a chat, the attendee’s profile picture and name will be shared with the audience to allow them to engage. If the attendee chooses to exchange their virtual business card with another attendee, the attendee agrees to share their data. This also applies when the attendee is meeting with a sponsor or exhibitor.

Only information the attendee has chosen to share on the platform will be made available to other attendees and exhibitors who reach out to set up a meeting or message the attendee directly. The attendee can change their privacy settings anytime by accessing their profile.

Please note that all sessions may be recorded for educational purposes and will capture the presentations’ content alongside any live questions as well as any written questions and comments.

Code of Conduct
The Conference is committed to providing a professional, friendly, safe, and welcoming environment for all participants at this meeting, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin or other protected class. We expect all attendees and speakers to help ensure a safe and positive experience for everyone. Unacceptable behaviour will not be tolerated during any portion of a meeting or event.

Unacceptable behaviour includes but is not limited to:
• Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions.
• Harmful or prejudicial verbal or written comments related to gender, sexual orientation, race, religion, disability, or other personal characteristics, including those protected by law.
• Inappropriate disruption of sessions or functions.

Report harassment and disruptive behaviours to our staff by emailing [email protected]

Consequences of misconduct may include:
• Immediate removal from the event without warning.
• Restrictions from future events.
• Taking screenshots, photography, video, or audio recording of oral presentations is prohibited.